The club will be called Learn2Cycle Cycling Club (thereafter referred to as ‘the club’) and will be affiliated as a community group with British Cycling.
The aims and objectives of the club will be:
• to offer cycling opportunities to all, especially beginners, new riders and returning cyclists including women, children, elderly and people with special needs.
• to increase membership within the club
• to promote fun and enjoyment of cycling
• to promote better health, fitness and social wellbeing through cycling
• to promote the club and enhance our profile within the local community
• to ensure a duty of care to all to all members of the club
• to ensure our club and its activities are affordable and we provide our services in a way that is fair to everyone
• to develop volunteers within the club to provide relevant training, for example Ride Leader, Learn to Ride Instructor ,etc.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct the club has adopted.
Membership of the club is free. This will be reviewed annually at the AGM
(Annual General Meeting).
The club is fully committed to the principle of equality of opportunity and will be responsible for ensuring that no member of the volunteer receives less favourable treatment on the grounds of age, socioeconomic background, disability, gender reassignment, race, religion or belief, sex and sexual orientation.
The committee will consist of the following officers:
• Chair
• Secretary
• Treasurer
Plus up to six co-opted members.
Only these post will have the right to vote at management committee meetings.
Officers will be elected biannually (every 2 years) at the AGM.
All officers will retire biannually but will be eligible for re-election.
The management committee will meet no less than three times a year.
The Quorum required for business to be agreed at Management Committee meetings will be three.
The Management Committee will have the powers to appoint sub-committees as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules / regulations / constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
All monies will be banked in an account held in the name of the club.
The Treasurer will be responsible for the finances of the club.
The financial year of the club will end on March 31st.
Accounting should be prepared according to current accounting practices.
A Statement of annual accounts will be presented by the treasurer at the Annual General Meeting.
An Audit will be carried out if required by regulatory authorities.
Any cheques drawn against the club funds should hold the signatures of two out of three Committee members.
8 Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the secretary no less than 21 days’ notice will be given to all members
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary two weeks prior to the AGM, elections of which will take place at the AGM.
Motions from members must be received the secretary five days before the AGM.
All members have the right to vote at the AGM. In the event of a tie, The Club chair will have to cast the vote.
The quorum for AGMs will be 5, one of which must be an officer of the club.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM, no less than three days’ notice should be given to members.
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 14 days of a complaint being lodged, if practical of as soon as possible after that if not. The Committee has the power to take appropriate disciplinary action including the termination or membership.
The outcome of a disciplinary hearing should be noticed in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right to appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal, if the practical or as soon as possible after that if not.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership
In the event of dissolution, any assets of the club that remain will be transferred to another Club with similar sports purposes which is a charity or to the Club’s national governing body for use by them for related community sports.
The constitution will only be changed through agreement by majority (of those present) vote at an AGM or EGM.
The club hereby adopts and accepts this constitution as a current operating guide regulating the actions or members.